Inafana – Building Digital Solutions That Work for You
Service Report & Timesheet Logging Platform
To build a mobile-friendly web app that allows technicians to submit service reports and timesheets, automatically generating professional PDF documents and storing them in organized folders. The system should support offline-first use, robust role-based access, and a central admin dashboard for filtering, exporting, and reporting.
- Client: Ayush Patel
- Country: Canada
- Project Name: Mobile-First Service Reports & Timesheet Submission Tool
- Client Company: Confidential
Technologies Used:
-
Frontend: React.js + TailwindCSS (fully responsive UI) -
Backend & Auth: Firebase or Supabase (based on client preference)
-
Storage: Firebase Storage (for PDFs) or Supabase Bucket
-
Database: Firestore or Supabase PostgreSQL
-
PDF Generation: jsPDF or PDF-Lib
-
Offline Mode: IndexedDB/local storage fallback with sync logic
-
Hosting: Firebase Hosting or Vercel
System Features Overview:
- Service Report Automation
- Mobile-First Form: Technicians submit reports from any device
- Fields Captured:
- Date of service
- Technician name
- Job number
- Company name
- Hours worked
- Equipment used
- Rush level
- Notes or additional remarks
- PDF Generation:
- Service Field Sheet and Client Invoice created automatically
- Dynamic PDF templates populated using submitted form data
- Auto-saved in structured cloud folders
- Folder format: /Company/JobNumber/Date-ServiceReport.pdf
- PDF filename format: JobNumber_TechName_Date.pdf
- Timesheet Logging System
- Technicians can log daily or weekly hours
- Logs linked to job numbers and technician IDs
- Admins can:
- View timesheet submissions in real-time
- Filter by employee, job, or date range
- Export as Excel or PDF for payroll or analysis
- Timesheet entries intelligently cross-reference service reports for integrated reporting
- Administrative Dashboard
- Full Visibility: Admins see all service reports and timesheets
- Filters: By date, technician, job number, or rush status
- Summaries:
- Total hours by technician
- Rush jobs
- Completed vs pending reports
- Export Options: Download reports in PDF or Excel
- Search Function: Quickly find any record using job number or tech name
- User Access Roles
- Technicians:
- Submit service reports and timesheets
- Limited to their own data
- Admins:
- Full access to submissions
- Ability to edit, delete, filter, and export
- Offline Capability:
- Users can fill out forms offline
- Data syncs automatically once reconnected
- Technicians:
Results:
- Eliminated paper-based service forms and manual timesheet collection
- Reduced time-to-invoice by automating client document generation
- Increased accountability through structured timesheet logging
- Empowered mobile field workers with offline functionality
- Streamlined admin workload with exportable, filterable reports
