Inafana – Building Digital Solutions That Work for You

48by40 Equipment Management System

Inafana > Custom Software > 48by40 Equipment Management System
project 17 img 0 4286f2fe5beb scaled

A comprehensive logistics and equipment management platform with real-time GPS tracking, maintenance management, repositioning services, and multi-role access control for the transportation and logistics industry.

PROJECT OVERVIEW

The 48by40 Equipment Management System is a comprehensive, cloud-based platform designed to revolutionize equipment tracking, maintenance, and logistics operations for the transportation industry. Built with modern web technologies, the system provides real-time visibility into equipment locations, streamlines maintenance workflows, and facilitates seamless repositioning services across multiple organizations.

KEY FEATURES

  • Real-Time Equipment Tracking - GPS-based location monitoring with SkyBitz integration, providing live updates on equipment position, speed, heading, and battery status
  • Interactive Mapping - Google Maps integration displaying equipment locations with detailed markers, info windows, and historical tracking data
  • Multi-Role Access Control - Comprehensive role-based system supporting Corporate Lessors, Corporate Lessees, Maintenance Providers, and Logistics Providers with segment-specific dashboards
  • Maintenance Management - Complete maintenance request lifecycle from creation to completion, with priority-based scheduling, vendor integration, and invoice management
  • Repositioning Services - Automated repositioning request system with quote management, status tracking, and logistics provider integration for point-to-point equipment moves
  • Document Management - Centralized document storage with categorization, equipment linking, and status tracking for registrations, insurance, manuals, and legal documents
  • Marketplace Platform - Equipment availability marketplace connecting lessors with lessees, featuring search, filtering, and request management
  • Financial Management - Revenue tracking, payment processing, and financial reporting across organizations
  • Automated Email System - Lifecycle email automation using Resend API for onboarding, engagement, retention, and transactional communications
  • Google OAuth Integration - Secure single-sign-on authentication with Google accounts

SYSTEM ARCHITECTURE

The platform follows a modern microservices architecture with a React-based frontend and Django REST Framework backend. The system leverages PostgreSQL for robust data management, Celery with Redis for asynchronous task processing, and integrates with multiple third-party services, including SkyBitz for GPS tracking, Google Maps for visualization, and Resend for email delivery.

USER EXPERIENCE

The application features a responsive, modern UI built with Tailwind CSS, supporting both light and dark modes. The interface is designed for accessibility following WCAG guidelines, with smooth animations, loading states, and comprehensive error handling. Role-specific dashboards provide tailored experiences for each user segment, ensuring relevant information and actions are immediately accessible.

DEPLOYMENT & SCALABILITY

Deployed on AWS EC2 with Nginx reverse proxy and SSL certificates, the system is designed for high availability and scalability. The deployment process includes automated database migrations, static file collection, and service management, ensuring smooth updates without downtime. The platform supports multiple organizations with data isolation and cross-tenant analytics for administrative oversight.

PRIMARY REQUIREMENTS

  • Document Management System - Ability to upload, store, and manage various document types (PDFs, text files) with automatic text extraction and processing
  • AI-Powered Chat Interface - Intelligent chat system that can answer questions based on uploaded documents using retrieval-augmented generation (RAG) technology
  • Vector Embedding & Search - Implementation of vector embeddings for semantic search across documents using pgvector with 1536-dimensional embeddings and inner product similarity metric
  • Web Content Integration - Capability to scrape and process web content from URLs and integrate it into the knowledge base
  • Real-Time Streaming - Real-time AI response streaming using server-sent events for better user experience
  • Multi-User Support - Secure user authentication and authorization with role-based access control (admin and regular users)
  • Chat Organization - Ability to organize conversations into chat groups with multiple document attachments per group

THE REQUIREMENT

The client needed a comprehensive equipment management solution to address critical challenges in the transportation and logistics industry. The existing manual processes for tracking equipment, managing maintenance, and coordinating repositioning were inefficient, error-prone, and lacked real-time visibility.

PROBLEM STATEMENT

  • Equipment Visibility - No real-time tracking of equipment locations, leading to lost assets and inefficient fleet management
  • Maintenance Coordination - Fragmented maintenance request processes with poor communication between lessors, lessees, and maintenance providers
  • Repositioning Inefficiency - Manual coordination of equipment moves between locations, resulting in delays and increased costs
  • Document Management - Scattered documentation for equipment registrations, insurance, and maintenance records
  • Multi-Organization Complexity - Need to support multiple organizations (lessors, lessees, vendors, logistics providers) with appropriate access controls

SPECIFIC REQUIREMENTS

  1. Real-Time GPS Tracking - Integration with SkyBitz API to provide live equipment location data with GPS coordinates, speed, heading, and battery status
  2. Interactive Map Visualization - Google Maps integration to display equipment locations with markers, info windows, and historical tracking paths
  3. Role-Based Access Control - Four distinct user segments (Corporate Lessor, Corporate Lessee, Maintenance Provider, Logistics Provider) with segment-specific dashboards and permissions
  4. Maintenance Management System - Complete workflow for maintenance requests including creation, priority assignment, vendor selection, status tracking, and invoice management
  5. Repositioning Service Platform - Automated system for requesting equipment moves with quote management, logistics provider integration, and status updates throughout the repositioning lifecycle
  6. Equipment Marketplace - Platform for lessors to list available equipment and lessees to browse, search, and request equipment
  7. Document Management - Centralized storage and organization of equipment-related documents with categorization and status tracking
  8. Automated Email Communications - Lifecycle email system for user onboarding, engagement, retention, and transactional notifications
  9. Google OAuth Authentication - Single-sign-on capability for seamless user authentication
  10. Multi-Organization Support - Ability to manage multiple organizations with proper data isolation and cross-tenant analytics
  11. Financial Management - Revenue tracking, payment processing, and financial reporting capabilities
  12. Support Ticket System - Integrated customer support with ticket creation, assignment, and tracking

TECHNICAL REQUIREMENTS

  • Modern, responsive web application accessible on desktop and mobile devices
  • RESTful API architecture for frontend-backend communication
  • Secure authentication and authorization with JWT tokens
  • Asynchronous task processing for email delivery and background jobs
  • Scalable database design supporting thousands of equipment records and location pings
  • Production deployment on AWS with SSL certificates and domain configuration
  • Comprehensive logging and error handling for system monitoring

CORE FEATURES

  • icon Real-time GPS equipment tracking with map-based visualization
  • icon Role-based access for lessors, lessees, maintenance, and logistics providers
  • icon Maintenance request lifecycle with priority scheduling
  • icon Automated equipment repositioning with quotes and logistics integration
  • icon Equipment marketplace connecting lessors and lessees
  • icon Centralized document and inventory management
  • icon Secure authentication with Google OAuth and role controls
  • icon Multi-organization support with isolated data and analytics
  • icon Financial tracking, payments, and revenue management
  • icon Support ticketing, vendor management, and activity history
Live Demo

Our Similar Projects

Asset Equipment Tracker

Asset & Equipment Tracker

Ecommerce Competitor Price Scanner and Scraper

Ecommerce Competitor Price Scanner and Scraper